Document Scanning and Digitization

Service Details

Reduction in physical space requirements and a much quicker document search and retrieval system are just two of the many benefits of digitising your paperworkScanning and Digital Imaging is the conversion of physical documents and images of any kind, in any format, into their digital equivalents. Reduction in physical space requirements and a much quicker document search and retrieval system are just two of the many benefits of digitising your paperwork. GDATA provides total imaging solutions and aims for operator-efficient design and productivity. We focus on client-specific document management requirements and, partnering with world leaders, offer you effective solutions keeping in mind present and future needs.Why should you go for Digitisation ?With the dramatic increase in types of data and respective formats, the need to integrate and share data across systems has become vital. For most organizations, this involves delicate balancing of the processes that move data between systems. Our solutions address the above concern in a very effective and efficient way:Streamline business processes Deliver information / Data to the right person at the right time.Streamline paper-based processes.Optimize processing time.Improve productivity and efficiency.Document Management Archive and Manage documents in a structured and secure manner.Protect your paper records.Reduce risk of lost / misplaced documents.Data Capture : Capture information from paper documents, multimedia and digital content.Read Information from scannable inputs like barcodes, QR codes, RFID chips.Transform and deliver captured information into various systems: Document Management, CRM, ERP, MIS, etc.Continuous Availability : Keep end users constantly connected to their mission- critical applications.Provision of robust high availability and disaster recovery solutions.Not just LAN based; WAN-enabled.Minimize Paper Storage Ninety percent of documents handled in the workplace are paper-based. In the average office, 19 copies are made of each document, and roughly Rs 500/- is spent on labor per document filed. GDATA can convert files into a digital format, reducing document storage space by up to 80%. Approximately one filing cabinet can be recorded on a single optical platter. Not only is storage space minimized, but access to "filed" documents is also greatly improved.Eliminate Manual SearchesSearching for documents is time consuming. Fifteen percent of needed documents are "out of file" or misplaced; 7.5% are lost completely. Up to thirty percent of a workday is often spent searching for files. Electronic Document Management can provide an immediate response to a query, bypassing the long process of a paper search. Eliminating the manual search can enhance customer service, which helps you offer customers faster response times.For example :A car dealer performs a vehicle inspection and is missing a key. The dealer calls the manufacturer to get a key number so a new key can be made for the car. The manufacturer will then need to search through the files for the car that matches the VIN (Vehicle Identification Number) to provide the key information to the dealer. This search could take several days. If the files were stored digitally, the dealer could call the manufacturer and provide the VIN number of the car, which could be entered into the search field. The dealer can get the information almost immediately, greatly enhancing customer service. The manufacturer could even allow dealers to dial into their system to retrieve unrestricted information.